Official Rules and Terms of Participation

Payment Dates, Cancellation & Refund Policy

Payment Dates

$350 per person – due with registration
$250 per person – due 60 days after registration
Final Balance – Due no later than June 1st
Due to our final deadlines we cannot extend final payment.
Your registration will be subject to removal.

Payment Methods

Credit Cards: Please make all Credit Card Payments online.
Checks: Please make checks payable to ARTISTIC ADVENTURES.
(A $35 service fee will be applied to returned checks.)

Cancellation Policy 2024

All cancellation must be in writing. The following cancellation penalties will apply.

121 days or more prior to departure $100 per person
90-120 days prior to departure 25% of the package price per person
45-89 days prior to departure 50% of the package price per person
Less than 45 days prior to departure 100% of the package price per person

Refund checks will be issued within 10 business days of receipt of cancellation letter


These rules have been established to make the trip safe and enjoyable for everyone. In the event that a participant’s conduct threatens his/her welfare or the welfare of others, he/she will be sent home at his/ her own expense.

  • All participants must be accompanied by a designated adult chaperone.
  • Participants are responsible to their chaperones at all times.
  • Participants must be on time to participate in all scheduled activities.
  • Participants are expected to have responsible conduct and positive attitudes.
  • Registration received without an initial deposit, for each registrant, will be cancelled after 14 days. A deposit must be made within 14 days to reserve your participation.
  • Only registered participants will be included on our hotel rooming list as well as all event sponsored activities.

Terms of Participation

Artistic Adventures acts only as an agent, and assumes no responsibility or liability in connection with the tour or production activities, or with companies through which accommodations, transportation, or meals are secured nor for any services or any carriage, vessel, aircraft, conveyance, or company used wholly or in part in the performance or its duty to passengers.

Artistic Adventures shall not be responsible for any breach of contract of any intentional or careless action or omission on the part of suppliers or event staff, which may result in any loss, damage, delay or injury to participants.

Artistic Adventures is not responsible for acts of God, breakdowns in machinery, acts of government or other authorities, acts of war or terrorism, declared or not, hostilities, civil disturbances, strikes, pilferage, epidemics, quarantines, customs regulations, weather delays or cancellations of or change in itinerary, or any loss beyond their control.

Artistic Adventures is not responsible for any additional expenses or liability sustained or incurred by the participant as a result of any of the foregoing clauses. There will be no refunds or substitutions for services, meals, tours, accommodations or transportation missed or not used by participants for any reason once the program has begun.

I agree that the sending of deposits shall constitute my consent to the Terms of Participation.

Registration will remain open until the convention is full. Artistic Adventures reserves the right to make changes to the itinerary with an equal or above item. Artistic Adventures reserves the right to close registration early when the maximum space is filled.